Updated April 2, 2020.

The Philanthropic Initiative for Racial Equity (PRE), a project of Tides (PRE), is grateful to be able to communicate with you through  https://www.racialequity.org (our “Website”). This Privacy Policy, which is based on Tides Privacy Policy, describes how PRE collects, uses, protects and discloses information collected when you engage with us through this platform.

PRE believes in transparent, respectful, lawful use of personal information. By visiting the Website and/or providing the information described below, you are accepting the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use the Website.

The Types of Information PRE Collects

Personal Data

As a general matter, PRE collects personally identifiable information – name, title, email address, mailing address, telephone number, social media information, demographic data – only when you voluntarily choose to provide it to us.

This happens when you:

• sign up to receive our newsletter or other communications;
• complete one of our online forms;
• request information or assistance;
• send an e-mail or call us (including one of our employees) through the contact information provided on the Website;
• provide user-generated content on any part of the Website that permits it;
• respond to, inquire about, or apply for an employment opportunity on the Website; or
• interact with PRE’ pages or accounts on social media platforms – e.g., click on our social media links and/or provide information to us on those accounts.

In addition to the above, PRE may collect certain information that about you whenever you visit our Website. We also collect other information that relates to you whenever you visit the Website. Such information may include the Internet Protocol (IP) address of the computer, mobile device or other device you used to access the Website, the type of browser and operating system you used, the date and time you visited the Website, the Internet address of the site from which you linked to the Website, the links you follow from the Website, including to the third party processor of donations to PRE, and the reading history and other analytics related to how visitors to the Website use and view the content we’ve provided.

Web browser cookies

PRE may use “cookies” to enhance your experience while visiting the Website. PRE may also use cookies to measure aggregate web statistics, such as collecting the number of visitors to the Website, the number of repeat visitors, and the most popular webpages. PRE does not use cookies to track the activity of visitors to the Website on an individual basis.

Please note that you may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you choose to turn off cookies, however, some parts of the Website may not function properly.

How PRE Uses the Information that It Collects

PRE uses the information described in this Privacy Policy primarily to communicate with you where requested, and to enhance your experience on the Website. More specifically, we may use the information to: respond to specific inquiries and requests; add you to our mailing lists; manage, supervise or send our outreach, newsletter and other communications; contact you regarding an employment opportunity or application; process any registration or similar information you provide; improve our services, sites, facilities, events and other programmatic operations; communicate with you about a donation or processing a transaction; better understand how visitors use the Website so that we can improve the Website or its offerings; or comply with applicable law, court order, subpoena, or legal process.

If you sign up to receive the PRE newsletter or any of our other mailings, we may contact you with information that we think will be of interest to you. PRE will always provide an unsubscribe option with any official e-mails from our organization. If at any time you wish to stop receiving these communications, please follow the unsubscribe instructions at the bottom of the email, or send PRE an email at ­­­­­­­­­­­­­­­­­­info@racialequity.org and ask to be removed from PRE’ email list.

How PRE Protects User Information

PRE maintains data collection, storage and processing practices and security measures to help protect against unauthorized access, alteration, disclosure or destruction of your personal information. PRE is committed to keeping your personal information safe and secure. PRE mandates login security controls on equipment and systems, multi-factor user authentication, mandatory password expiry, digital storage encryption, routine scheduled patching and updates, and ongoing cybersecurity user training and awareness for PRE staff.

If you provide credit card information to make a donation, your credit card information is not held by PRE. It is collected by our third party payment processors specializing in the secure processing of credit or debit card transactions. Your credit card information is not stored by PRE.

We review our retention periods for personal information on a regular basis. The periods of retention depend on the type of data collected, the purpose for which the data is given, and requirements of applicable law.

Sharing Personal Information

Third Party Providers

PRE uses third party service providers to help us operate the Website and administer activities on PRE’ behalf, such as collecting donations online, processing applications for employment, or providing analytics, maintenance or site improvement, and operational support. These third party vendors may have access to Website visitor information, but are required to protect the confidentiality of the information and to use it only for the limited purpose for which it was provided.

If you believe personal data you provided to us is being misused by a third party, please contact us at info@racialequity.org.

Compliance with Law

PRE will share personally identifiable information about those who use our Website or communicate with us when required to do so by law, or in the good faith belief that such action is necessary to comply with state and federal laws or to respond to a court order, subpoena, or search warrant. PRE may also share personally identifiable information if we believe it is necessary to protect the rights, property, and safety of us or others.

User Consent / Other Services

From time to time, we may explicitly request consent to use your information in a manner not covered by this Policy. In such a circumstance, we would ask you to voluntarily “opt in” to agree to such use. In addition, communications through our Website often lead to additional partnership opportunities and engagements, including in relation to grantmaking, programmatic or other collaborative partnerships. PRE may collect and use additional information in relation to those interactions, in each case as appropriate to the relationship between the parties.

Aggregated Data

PRE may share generic aggregated demographic information not linked to any personally identifiable information regarding visitors to our Website with third parties, including in connection with maintaining, improving, and fixing any operational errors on the Website.

Third Party Websites

PRE may provide links from the Website to other websites. PRE does not control the content or links that appear on these third party websites and is not responsible for the practices employed by websites linked to or from the Website. These websites and services have their own privacy policies. Browsing and interaction on any other website, including websites that have a link to or from PRE’ Website, is subject to that website’s own terms and policies. This Privacy Policy only covers information collected through the use of the Website. In addition, PRE does not currently respond to web browser “do not track” signals.

Compliance with Children’s Online Privacy Protection Act

Protecting the privacy of minors is especially important. For that reason, PRE never collects information at the Website from those PRE knows are under 16, and no part of the Website is structured specifically to attract anyone under 16. If PRE becomes aware of having information about anyone under 16, PRE will promptly delete the information.

California Privacy Rights

If you reside in California and have provided your personally identifiable information to PRE, you may request information once per calendar year about PRE’ disclosures of certain categories of your personally identifiable information to third parties for their direct marketing purposes. Such requests must be submitted to PRE at info@racialequity.org.

GDPR

The Website is published in the United States and subject to laws of the United States. If you are an EU resident or citizen, you have additional rights in connection with your personal information pursuant to the General Data Protection Regulation (“GDPR”), including the right to request a copy of your personal information that PRE may have, and the right to request that we update, delete or anonymize that information. If you have any GDPR-specific questions or requests, please contact PRE at info@racialequity.org.

Changes to this Privacy Policy

PRE may update this Privacy Policy at any time. When it does, PRE will revise the updated date at the top of this page. We encourage you to frequently check this page for any changes to stay informed about what information PRE collects and how it uses that information. You acknowledge and agree that it is your responsibility to review this Privacy Policy periodically and become aware of any modifications since your last visit.

Your Acceptance of These Terms

By using the Website, you signify your acceptance of this Privacy Policy, including as it is amended from time to time. If you do not agree to this policy, please do not use the Website. Your continued use of the Website following the posting of changes to this Privacy Policy will be deemed your acceptance of those changes.

Contacting PRE

If you have any questions about this Privacy Policy, GDPR-specific questions and requests, or anything relating to the Website, please contact PRE at info@racialequity.org.org.